top of page

Thank you for applying to be a Port Royal Community Charitable Fund (PRCCF) board member. It is through commitments like yours that we can serve such a diverse population in the greater Hilton Head community.

​​

The PRCCF is governed by an 11-member Board of Directors. Directors are elected each year to serve a 3-year term.

​

A nominating committee composed of members of the present board is charged with reviewing applications submitted in February from candidates who are interested in serving on the board. The nominating committee may conduct interviews in March and will present candidates to the entire Board. Candidates will be approved at the May meeting to begin the term on July 1.

​​​

The nominating committee will consider prior and current volunteer board and non-profit experiences and all other relevant qualifications. The nominating committee will verify that candidates will serve if elected.

​​​

Responsibilities and Requirements of Board Members:

 

Specific responsibilities and requirements include: 

  1. Support the mission and purpose of Port Royal Community Charitable Fund through community contacts, personal financial support, and donor relations/development. 

  2. Attend the scheduled meetings of the Board.  A minimum attendance of two-thirds (2/3) of the scheduled meetings is required.  

  3. Sign a Conflict of Interest/Confidentiality Statement, and maintaining confidentiality regarding donor information, grantee information, and discussions of the Board. 

  4. Serve on one or more Standing Committees: Grants, Resource Development, Marketing and Communications or Nominating. 

  5. Promote the Port Royal Community Charitable Fund’s effort toward building a closer sense of community among Port Royal landowners.

  6. Recognize the special importance of ethics, including confidentiality and conflict of interest/loyalty, in working with Port Royal Community Charitable Fund’s donors, sponsors and potential donors.

​

Board Member Skills and Qualifications:

​​

Our Port Royal Community is comprised of an incredible group of landowners with a diverse and wide range of personal and professional life experiences.  Serving as a volunteer member of the Board provides the added pleasure of sharing experiences with interesting neighbors of differing backgrounds who work together toward achieving the common short and long-term objectives of this philanthropic endeavor.

Specifically, Board members should be those:

  • with the desire to serve

  • willing and available to contribute the time necessary to fulfill the responsibilities of the  Board and appointed Standing Committee tasks

  • who approach problems and opportunities with an open mind

Prior volunteer and/or volunteer board experience is preferred but not a requirement. Expertise in business management, finance, marketing/communications, technology/social media, event planning, or philanthropy/fundraising is also preferred but not a requirement.

PRCCF Board Application
Round CF logo.jpg

Port Royal Community Charitable Fund (PRCCF) Board Application

Use the on-line application below. If you prefer to print and manually complete off-line, please click on word file below, fill out and submit to prcharitablefund@gmail.com. 

 

​​

​

​

​

 

Personal Information

__________________________________________________________________________

Are you a Port Royal landowner or the partner/spouse of a PR landowner?

Please describe relevant experiences (volunteer, non-profit, work) that would benefit the PRCCF Board (attach a bio or resume if you wish):

Volunteer/Work Experience

__________________________________________________________________________________

​

Skills and Expertise

______________________________________________________________________________________

Please check area(s) where you have knowledge, skills, and abilities to contribute to the PRCCF Board:

Committee Preference

_______________________________________________________________________________________

Board members are required to serve on at least one of the four PRCCF committees and may serve on multiple committees. Please indicate in order of preference (1-4 where 1 is top preference) which committees you think would be the best fit for you:

Resource Development/Fund Raising

Marketing/Communications

Grants

Nominating

Commitment:

_________________________________________________________________________________________________

I understand that by submitting this application, I commit to:

  1. Support the mission and purpose of PRCCF through community contacts, personal financial support, and donor relations/development.

  2. Attend at least two-thirds of the scheduled meetings of the Board (approximately six meetings a year).

  3. Serve on one or more Standing Committees: Grants, Resource Development, Marketing/Communications or Nominating.

  4. Promote the Fund’s effort toward building a closer sense of community among Port Royal landowners.

  5. Recognize the special importance of ethics, including confidentiality and conflict of interest/loyalty, in working with Port Royal Community Charitable Fund’s donors, sponsors, and potential donors.

  6. Sign a Conflict of Interest/Confidentiality Statement, and maintain confidentiality regarding donor information, grantee information, and discussions of the Board.

I agree to make this commitment and ask to be considered for membership on the Board.

Thank You for Applying!

The Port Royal Community Charitable Fund (PRCCF)

  • PRCCF falls under Community Foundation of the Lowcountry (CFL).

  • We are a Field of interest non-endowed fund (Not a Foundation).

  • We fall under the 501 C3 tax exempt status of CFL.

 

Standing Committees
Resource Development (RD): Responsible for developing financial resources needed to meet the mission of the
Port Royal Community Charitable Fund. Key tasks are to:

  • Plan and execute events aimed at fundraising, friend raising, direct giving and generating support.

  • Obtain annual financial business partners.

Grants: Responsible administering the Grants program. Key tasks are to:

  • Revise and maintain the grant process, guidelines, criteria, forms, and evaluation tools.

  • Recommend a theme and a grant allocation for each grant year.

  • Assemble train and manage the Grant Review Team to evaluate applicants and recommend grant awards.

  • Obtain progress reports from the prior years’ grantees.

  • Plan and execute an award program/ceremony.

Marketing and Communicatons (M&C): Responsible for internal and external communications and public
relations regarding resource development and grant making activities. Key tasks are to:

  • Market PRCCF, events and the annual appeal campaign.

  • Update marketing materials.

  • Communicate accomplishments to Port Royal residents and to the greater community.

  • Coordinate the use and editing of social media, press releases, PR and CFL communication and manage PRCCF email account.

Nominating: Responsible for developing an annual slate of Board candidates for vacancies occurring during the
year. Key tasks are to:

  • Determine open positions, identify the needed leadership and operational skills and work with M&C to notify the community of Board openings.

  • Coordinate the application and review process, conduct interviews, and recommend candidates to the Advisory Board.

  • Notify new members of their acceptance, invite them to the June Board Meeting and the New Member Orientation.

Finance: Responsible for managing the financial health and stability of the fund. Key tasks are to:

  • Establish and maintain financial processes and forms.

  • Oversee adherence to policy, processes, and best practices.

Campaign: Responsible for developing strategies and plans for the fund’s sustainability. Key tasks are to:

  • Develop long term strategies to identify and recruit sustaining donors.

  • Manage the annual appeal.

  • Prepare, publish and distribute brochure and annual report.

  • Oversee the New Residents Program.

​

Officers

Board Chair: Responsible for the operational management of the fund. Key tasks are to:

  • Lead the Board and oversee the work of all committees and assist where necessary.

  • Coordinate with PR administration and Community Foundation of the Lowcountry.

  • Identify and select committee chairs and other assignments as needed.

Vice Chair: Responsible to assist the Board Chair in the operational management of the fund. Key tasks are to:

  • Act as Board Chair in the absence of the Board Chair and successor to the Chair.

  • Oversee Annual Campaign and New Resident Program.

Secretary: Responsible to maintain the official records of the Board activities. Key tasks are to:

  • Collect materials for and distribute Board Meeting Packet.

  • Prepare minutes of advisory board meetings.

  • Maintain history of motions, attendance, action items and other important historical records.

  • Maintain document repository.

Treasurer: Responsible to manage, track and report on financial transactions. Key tasks are to:

  • Work with CFL to maintain all financial records and publish as required.

  • Work with the Board Chair to develop the annual budget each year.

  • Assess the financial health of the fund.

​

There are more detail descriptions of committee and officer responsibilities available upon request.

​

Rev. 1/2026

PRCCF Board and Committee Responsibilities

©2023 by Port Royal Community Charitable Fund. Proudly created with Wix.com

bottom of page